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Source information for Transactions By Others, Transactions For Others

  • 1.  Source information for Transactions By Others, Transactions For Others

    Posted 02-07-2020 14:15
    Help

    I am trying to gain an understanding about Transactions For Others and Transactions By Others. 

    Thanks
    Mark Carroll


  • 2.  RE: Source information for Transactions By Others, Transactions For Others

    Posted 02-08-2020 17:33
    Hi, Mark:
    I think I would need to understand the context of your question to be very helpful.   I used to work on the TFO/TBO Report when I was an intern at Aberdeen Proving Ground.  Transactions for others - is when an Army Disbursing Station (DSSN) pays for something on behalf of another Disbursing Station.  In the olden days we used to have a lot of Army Disbursing stations scattered throughout CONUS and OCONUS.  So there would be a lot of situations where one Disbursing Station performed a transaction that was chargeable to another disbursing station.  At the end of the month, we would prepare a TFO report to reflect all the transactions that were paid locally that were chargeable to another disbursing station.  The information was transmitted to DFAS and then DFAS would make sure that the Accounting Reports for each of the Disbursing stations were updated appropriately.  Since the Army centralized disbursing back in the 90's the amount of TFO/TBO transactions got minimized.  Now - the TFO/TBO is limited to transactions paid for by one Service but chargeable to another service.   The TBO report is just the mirror of the TFO Report.  Transactions paid by others (TBO) are reported to the chargeable activity (usually another service) so that the transactions can be reconciled in the accounting records.  I hope this is helpful.

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    Mary Hudson CDFM
    Indianapolis IN
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  • 3.  RE: Source information for Transactions By Others, Transactions For Others

    Posted 02-09-2020 08:08
    Hi Mark..a great question..and for comptrollers an important process to understand..cuz it's a leading cause of DoD material weakness for Fund Balance With Treasury (FBWT) and ripe for business process improvement..(I worked at OUSD(C)for several years in Business Integration driving policy and process standardization for FBWT and Intergov buy/sell reengineering)

    There are 2 proper ways to move funds between different Treasury accounts..1- via an Intergov buy/sell PO or aka MIPR which leads to an IPAC  or 2) DoD has long used direct cite for acquisition purchases.  Direct Cites gets messy for DOD because unlike rest of federal agencies we keep our checkbook primarily inside DoD/DFAS by using DSSNs like 8552 (rest of govt lets Treasury keep the checkbook) and DFAS monitors the appn disbursed activity monthly via the TFO/TBO report summary and then send the monthly final summary to Treasury trying to account for what appn actually posted cash payments or collections..as you can imagine lots of opportunity for mispostings .DFAS has an internal tool DCAS  to electronically move TFO/TBO data across DoD through out the month but again DFAs summarizes and reports monthly to Treasury.. Rest of govt uses Treasury to disburse, so their direct cites/assisted acquisitions are posted to the  proper appn as it occurs on a daily basis & less chance of improper postings. DoD is slowly moving to leverage its ERPs to use Treasury for disbursing which will greatly improve FBWT, and eliminate what is today called TFO/TBO..


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    Mary Kemp CDFM
    Sherrill NY
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  • 4.  RE: Source information for Transactions By Others, Transactions For Others

    Posted 02-09-2020 09:28
    Mary, I appreciate the information and assistance. It answers my questions at this point. I sent you a PM. Thanks!  Mark





  • 5.  RE: Source information for Transactions By Others, Transactions For Others

    Posted 02-10-2020 09:52
    ​Hi, Mark,
    Transactions for Others, when the ADSN makes disbursements (based on the funding document) on behalf of (for) other ADSN's (387700 processes transactions and the funds belong to 667100). When 667100 receives the file, they see where their disbursements were made by 387700 (to me, it kind of depends on what side of the transaction you're on.)

    These aren't posted to the proper accounting classification  in some situations because there is no corresponding obligation document when the files interface--Consequently, they show up in the DFB file for DFAS to verify, validate and post to the proper line of accounting (of course, with the help of the funds holder).

    We deal with a lot of disbursements that are made by the Dept. of the State.  It truly is a matter of attention to detail and ensuring you are posting correctly

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    Anning Muña, CDFM
    Air Force Security Assistance Training
    Div Chief, FMA
    210-652-8869
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